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Go to the DukeHub springboard via the URL https://dukehub.duke.edu. Click on the Student, Faculty, and Advisor Login tile. This will prompt you to authenticate with your Duke NetID and password.
You will arrive at your Dashboard. A menu bar to left allows you to navigate to other pages in DukeHub. The left side menu might initially be minimized. If so, click on the triple lines icon to expand the menu. This icon can also collapse the menu.
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Widgets
The Dashboard displays your Teaching widgets. Widgets provide an abbreviated view of a term’s class schedule and exam schedule that are accessible under the Schedule menu item. Clicking on the “Go to” option in the top right corner of a widget will open the Schedule page in the left hand menu.
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The Schedule page displays the classes you are instructing for a given term (Teaching Schedule) and the exam schedule for those classes (Teaching Exams). Use the Term drop-down menu at the top of the page to set the term. The schedule can be printed, downloaded (.ics format), presented in a list view, and presented in a calendar view.
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List View: A list of the classes you are instructing for a given term with the class subject, catalog number, section number, meeting pattern, and location at the top level. Click the “>” icon to expand the row for a class and view detailed information, such as the course description, class attributes, combined section subjects, and the number of available seats in the class. Links to review textbook assignments, course evaluation results, and the course synopsis are presented if this information is available. This is the same information that a student sees about the class in DukeHub, with the exception of a link to export the class roster.
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Calendar View: A graphical view of the classes you are instructing for a given term with the class subject, catalog number, section number, meeting pattern, and location at the top level. Click on the class to view detailed information, such as the course description, class attributes, combined section subjects, and the number of available seats in the class. Links to review textbook assignments, course evaluation results, and the course synopsis are presented if this information is available. This is the same information that a student sees about the class in DukeHub, with the exception of a link to export the class roster.
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Change the Time Period of the Calendar View to display the schedule by day, week, or month.
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Download a schedule by term.
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Advanced Class Search: Searches for classes in a given term based on specific criteria, such as career, subject, meeting pattern, course attributes, and other options.
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Simple Class Search: Searches for classes in a given term based on career and subject.
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Course Catalog: Search for active courses (not all of which are offered in a given term) based on career, subject, and catalog number.
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Faculty Textbooks (eCampus): Opens a link to the eCampus website in order to search for textbook assignments for a particular class in a given term.
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Class Permissions
The Class Permissions page allows you to view the permission numbers for a class, add new permissions, and mark permissions as issued.
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Permissions: Presents existing permission numbers for a class. To mark a number as issued, select the checkbox under the “Issued” column. Permission numbers that have been used will appear with the “Issued” box checked, the “Used” status, and the student ID and the name of the student who utilized the number.
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Maintain Permission Numbers: Displays existing permission numbers and provides the option to create new numbers.
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The Class Roster page displays the classes you are instructing for a given term with the class subject, catalog number, section number, and number of enrolled students at the top level. Click the “>” icon to expand the row for a class and view detailed information, such as the course description, class attributes, combined section subjects, and the number of available seats in the class. Links to review textbook assignments, course evaluation results, and the course synopsis are presented if this information is available. This is the same information that is presented in the expanded view of a class on the Schedule page.
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Click the “View Students” button to view the class roster details (student information). If a class is cross-listed under other subjects, you can choose to either view the class roster for one individual subject, or view the cross-listed class roster that will include the students enrolled under all the combined sections.
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The Class Roster will have options to be printed or downloaded (.ics format), similar to the Schedule page. The students are sorted by default based on the “Student” column in alphabetical order. You can change the sorting of students by clicking on the headings for the “Student,” “Grading Basis,” “Program,” “Plan,” “Level,” “Units,” and “Status” columns. You can determine how the sort has been set by a black triangle icon above the sorted column’s heading.
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STUDENT: The student’s photo, name, gender pronouns, student ID, and Duke Unique ID. Click on the student’s name to email them directly.
GRADING BASIS: The grading basis under which the student has enrolled in the class. This determines which types of grades are available to assign to the student.
PROGRAM: The student’s primary academic program.
PLAN: The student’s primary academic plan.
LEVEL: The student’s expected graduation term and their level in their primary academic program.
UNITS: The number of units the student is enrolled in for the class.
STATUS: The student’s enrollment status for the class.
Use the Status drop-down menu at the top of the page to set which enrollment status to include in the display of students.
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WAIT LIST POSITION: When waitlisted students are included in the roster, an additional “Wait List Position” column will appear. The number in the column represents where the student is on the waitlist. The default sort order of the Class Roster is by the “Student” column. When reviewing waitlisted students, it may be helpful to select the “Wait List Position” column heading to base the sort order on this information instead.
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Email Options: Instructors are able to email an individual student, some students, or all students. To email an individual student, find their row and select their name. To email some students, select the checkboxes to the right of their rows, click the “Email” button at the top of the page, and choose the “Selected” option. To email all students, either leave the checkboxes for all students unchecked and click the “Email” button at the top of the page, or check all students’ checkboxes, click on the “Email” button, and choose the “All” option.
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Cross-listed Class Roster: If a class is cross-listed under other subjects, you can choose to view the cross-listed class roster that will include the students enrolled under all the combined sections. To do this, click on the “View Students” button and select “Cross-listed Class.” An additional “Class” column will appear on the roster. This column lists which subject and catalog number the student is enrolled under.
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The Grade Roster page displays the classes you have access to grade for a given term. Click the “>” icon to expand the row for a class to view if a Mid-Term grade roster or Final grade roster has been created for it.
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The status of the grade roster will indicate if grades can still be submitted, have been either partially or fully submitted, or if the grades have posted. Click the “View Details” button to enter grades for the selected roster. If a class is cross-listed under other subjects, you can choose to either view the grade roster for one individual subject, or view the cross-listed grade roster that will include the students enrolled under all the combined sections.
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The status of the grade roster appears at the top of the page. The students are sorted by default based on the “Student” column in alphabetical order. You can change the sorting of students by clicking on the headings for the “Student,” “Grading Basis,” “Exp Grad Term,” and “Roster Grade” columns. You can determine how the sort has been set by a black triangle icon above the sorted column’s heading. Click on the “>” icon to expand the student’s row and view their academic program and plan.
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APPROVAL STATUS: Indicates the submission and posting status of the grades entered on the roster. Status values include “Submission Pending,” “Partially Submitted,” “All Grades Submitted,” and “Posted.”
STUDENT: The student’s photo, name, and student ID. Click on the student’s name to email them directly.
GRADING BASIS: The grading basis under which the student has enrolled in the class. This determines which types of grades are available to assign to the student.
EXP GRAD TERM: The student’s expected graduation term.
ROSTER GRADE: The grade options available to assign to a student as determined by the student’s grading basis. After the grade has been submitted, the roster grade represents the grade entered by the instructor on the roster.
OFFICIAL GRADE: When at least one grade has been posted for a student, an additional “Official Grade” column will appear. The grade represents the grade that has been posted to the student’s academic record and will print on their official transcript.
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The Grade Roster has options to download as a .csv file, assign the same grade to multiple students, or enter grades by uploading a .csv file.
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Email Options: Instructors are able to email an individual student, some students, or all students. To email an individual student, find their row and select their name. To email some students, select the checkboxes to the right of their rows, click the “Email” button at the top of the page, and choose the “Email Selected” option. To email all students, either leave the checkboxes for all students unchecked and click the “Email All” button at the top of the page, or check all students’ checkboxes, click on the “Email” button, and choose the “Email All” option.
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Cross-listed Grade Roster: If a class is cross-listed under other subjects, you can choose to view the cross-listed grade roster that will include the students enrolled under all the combined sections. To do this, click on the “View Detail” button and select “Cross-listed Class.” A roster for each combined section will appear on the page, and the rosters can be collapsed by section. Please note that each combined section has its own distinct approval status and button to submit grades. The rosters for all combined sections cannot be submitted through a single transaction, but must be submitted separately.
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For detailed instructions about submitting grades, please refer to the Grade Entry (DukeHub) help guide on the Office of the University Registrar website, or to the Entering Grades in DukeHub (Partial Grade Submission) and Entering All Grades in DukeHub (Mid-Term or Final Grades) help guides on the SISS Office website.
The Classic Faculty Center page displays the classes you are instructing for a given term, though with a design that was in use prior to the launch of DukeHub 2.0. The Classic Faculty Center presents the same details for the class schedule and exam schedule that are available on other pages in DukeHub, such as the Schedule, Class Permissions, Class Roster, and Grade Roster pages.
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The Change of Grade page allows instructors to submit requests to the appropriate registrar’s office to have the grade for one student or multiple students changed in a given class. Instructors can also search for past requests they have submitted for a given term within a specific time range by setting “From Date” and “To Today” search criteria.
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For detailed instructions about changing grades, please refer to the Grade Change Request (DukeHub) help guide on the Office of the University Registrar website.
The Import Grades page allows instructors to move grades that have been entered in a class’s Canvas site to the class’s grade roster in DukeHub.
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For detailed instructions about importing grades, please refer to the Import Grades from Canvas help guide or the Load grades from a .csv file help guide on the SISS Office website.
General Information: Review your preferred name and various ID numbers. Change the default term that displays in DukeHub by clicking on “Go To User Defaults,” selecting the academic term from the “Term” drop-down menu, and clicking the “Save” button.
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Map: Search for locations on the Duke University campus or the Duke Kunshan University campus. Click on the “View” button to see the location represented on a map.
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